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  • The Open University of Hong Kong

    Loan Service

    Borrowing Privilege

    Students and staff of the University can use the University ID cards, valid Borrower’s Tickets issued by OUHK Library or Tutor cards issued by OUHK Registry, to enter the OUHK Library and borrow Library materials. Borrower categories and borrowing privileges are listed below. University ID cards, Library tickets and Tutor cards are not transferable.
    Borrowers Categories

    General Collection#

    Reserve Materials*

    Loan quota

    Initial loan period Maximum loan period

    Hold quota

    Loan Quota 

    Loan Period^


    Day Day




    Academic/administrative staff 60 90 360 40 3 2
    General grade staff 30 30 120 20
    Postgraduate students 60 90 360 40

    Undergraduate students
    (including active students taking OUHK undergraduate degree and  subdegree courses and students taking LiPACE eligible programmes)
    30 30 120 20

    (including OUHK graduates and OUHK retirees, visitors, and outsiders)
    10 30 120 10

    All loaned items are subject to recall. For details, please click here.

    * All loaned items, except those in the Reserve Collection, can be renewed anytime until the maximum loan period is reached.
      No renewal will be allowed if the item has been requested by another borrower.
    ^ Loan period may vary with the nature or playing time of the item.




    Circulating materials can be checked out at the Service Counter or self-checkout machine. Users must use their own University ID cards to check out Library materials. Circulation services will stop 15 minutes before the Library closes.



    Library Users can return their loaned items to the Service Counter or the book return box located at the Library entrance. Loan records of the Library materials returned to the book return box will be updated on the next library opening day.  Items with disks, interlibrary loan items, materials from Reserve Collection, in-house use items, and library equipment have to be returned to the Service Counter.


    Overdue and Losses

    • Borrowers are responsible for returning their loans on or before the due date. Late return of Library materials is subject to an overdue fine and the amount of which is specified in the Library Regulations.
    • There is a grace period of 3 days on normal loans and recalled loans, i.e. no penalty will be imposed if items are returned within the grace period.  If items are returned after the expiration of the grace period, fines would be calculated from the original due date.
    • For lost or damaged items, borrowers are liable for the cost of replacement plus the shipping and/or processing fees.


    All loaned items of the General Collection can be renewed anytime until the maximum loan period is reached. No renewal will be allowed if the item has been requested by another borrower. Borrowers may renew their loans at the Service Counter or online via the Electronic Library under their own borrower records.


    Library materials cannot be renewed if:

    ●  Maximum renewal limit has been reached OR

    ●  Items are being reserved by other users OR

    ●  Your borrowing right is being suspended.


    Making hold requests on Library Materials and recalls

    • Materials that can be placed hold via the Electronic Library are General Collection books and their accompanying items (SPM) when all the title's available copies are checked out or reserved by another user. A hold request has to be made in person for all other reserve materials (except SPM) at the Service Counter.  
    • All loaned items are subject to recall. Once an item is recalled, the borrower is required to return the recalled item in 14 days or by the due date, whichever comes earlier.  Borrowers will receive email notices if their borrowed items are recalled

    Email notices and library newsletter

    Current Staff/Students can receive the following Library notices timely through their personal OUHK email account:

    i.     Pre-overdue reminders 

    ii.    Overdue notices

    iii.   Book reservation notices

    iv.   Recall notices

    v.    Library Service Updates (LSU) – the latest issue           

    vi.    Library workshop and other announcements




    Maintained by: Library ( libwww@ouhk.edu.hk )
    Modified Date: Jun 16, 2020

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